Shared Governance

Bylaws for Tenure/Tenure Track/Chair Hiring Procedures

Composition of the Hiring Committee

  1. Hiring committees will include all tenured/tenure-track Cinema faculty who “opt-in” to participate as members of the Committee Of The Whole (COTW).
  2. Members of the COTW can self-nominate or be nominated by other members of the COTW and/or by the School of Cinema chair to serve on the Subcommittee (SC).
  3. SC will consist of 3 - 5 members; the COTW votes for the SC via secret ballot.
  4. SC selects the chair of the SC, who also serves as the chair of the COTW.

Drafting Call

  1. The COTW will determine the general scope of the search (e.g., scholarly area, practice area), after which the SC will draft an announcement.
  2. The SC will circulate the draft by email to the COTW and allow time for comments.
  3. In cases of serious disagreement over the wording of the announcement, the issue will be resolved by a vote of the COTW.

Selection Process

Review of Applications and Selection of a Long List (up to 15)

  1. The SC will be responsible for reviewing all the applicants and presenting a first cut of up to 15 candidates to the COTW.
  2. Other COTW members may add additional candidates to the Long List.
  3. COTW votes, by secret ballot, for a Long List of up to 15 candidates.

Reduction to Semifinalists (up to 7)

  1. The COTW will have access to the applicant files of candidates on the Long List (preferably on password protected Google Docs or iLearn pages).
  2. The SC will recommend a slate of not more than seven Semifinalists.
  3. Other COTW members may add additional candidates to this list.
  4. The COTW votes, by secret ballot, for not more than seven Semifinalists.

Skype Interviews and Reference Checks

  1. The SC will conduct Skype (or similar service) interviews of the semifinalists using questions approved by the COTW.
  2. Interviews will be recorded and made readily available to the COTW.
  3. The SC will contact candidates’ references with a uniform set of questions.

Selection of Finalists for Campus Interviews (up to 4)

  1. The SC will summarize discussions with candidate references for the COTW.
  2. COTW votes, by secret ballot, for a ranked list of three or four Finalists.

Campus Interviews

  1. During campus interviews candidates will: give a public presentation; conduct a classroom demonstration of their teaching; and sit for an interview with the SC (questions to be approved by the COTW). In addition, production candidates will conduct a critique of a student’s work.
  2. All COTW members are welcome to attend any of these events and are encouraged to attend at least one of them for each candidate.

Selection of Successful Candidate

  1. The SC is encouraged to make a recommendation for the top candidate.
  2. The COTW will, by secret ballot, select the top candidate. All COTW members present for the discussion are eligible to vote for the final candidate, though members are expected to have been present for at least some part of each candidate’s campus visit.
  3. The COTW will submit a ranked list of the results of the vote to the Department Chair, along with a letter summarizing and supporting the COTW’s decision.
  4. In cases of strong disagreement about the candidates, the COTW will attempt, through additional discussion, to reach consensus. If, after three votes, the COTW cannot reach consensus, the final vote will stand.

Voting rules

Ranking and voting procedures

Ballots shall be provided in sufficient numbers to allow for multiple votes as necessary. The SC shall propose the voting method to be employed, subject to the approval of the COTW. In the case of ties, discussion shall continue until the tie is broken in a subsequent vote. The ranking of finalists shall be determined by the number of votes received by each candidate in the final vote.

Straw Votes

Straw votes are expressly permitted at any point in the selection process.

Proxy and Absentee Voting

Absentee and proxy ballots are available to members of the COTW who cannot attend a COTW meeting due to a family or medical emergency.

Best Practices

Addendum to Cinema Bylaws Faculty Search Protocol – Best Practices Guide

The faculty of the School of Cinema is committed to principles of self-governance, particularly in the important process of conducting tenure and tenuretrack hires. Our search methods reflect an inclusive arrangement whereby the faculty as a whole may opt, at various stages of the search, to participate in the selection of applicants. The Search SC is considered a form of service to the department, and to the COTW, which is the elective body.

The “Best Practices” laid out in this document are recommended, not required. They address issues not directly covered in the by-laws.

Composition of the Hiring Committee

The School chair may choose to be on the COTW. In this case, the chair may vote in COTW meetings and shall append his or her name to the COTW’s final recommendation. If the School chair chooses to retain his or her right to write and submit a separate letter/recommendation to the dean, rather than serve on the COTW, the chair shall have access to all files, interview documentation and recordings, etc., but shall not cast any votes in COTW meetings. She or he may attend COTW meetings, unless the COTW, after having convened and agreed by majority secret ballot vote, requests that the Chair not attend.

Drafting Call

Applications should preferably be submitted as electronic files, and made accessible online with a COTW passcode. SC shall determine submission format and the means by which materials will be made available for COTW to review, depending on current practices and available technology, and SC skill set.

Selection Process

Review of the Applicant Pool and Selection of Long List of Candidates

It is recommended that any member of the COTW who wishes to add additional candidates to the list presented by the SC shall review all of the applications, which shall be made available by means of uploading, links or checkout from the School.

Reduction of the Applicant Pool to Not More Than Seven Candidates

It is recommended that any member of the COTW who wishes to add additional candidates to the slate of semi-finalists presented by the SC shall review the creative 2 and scholarly work of the long list of candidates, which shall be made available in by uploading, links or checkout from the School.

Skype Interviews and Reference Checks

If technical problems occur more than three times or in excess of five minutes, interviews should revert to telephone conference call mode.

Selection of Finalists

It is recommended that COTW members wishing to vote on the four finalists watch the Skype interviews and review the finalists’ files.

Campus Interviews

The activity schedule for each candidate’s day shall be circulated as far in advance as possible, and be posted, along with a copy of the candidate’s CV, in the School of Cinema. COTW members may attend SC interviews as observers only.

It is recommended that COTW members attend at least one activity scheduled for each candidate’s on-campus interview. COTW members are particularly encouraged to attend noontime presentations, in support of the SC and to facilitate candidates forming positive impressions of departmental collegiality. COTW members are also encouraged to sign up for hosting tasks, which the SC may solicit, such as airport pick-ups, drives to campus, lunches, dinners, escorting, etc.

Dinners are limited to six persons and paid for out of departmental funds. Those who attend dinner are encouraged to escort the candidate to or to their hotel afterward.

COTW members on leave, but who are in the Bay Area, are encouraged to attend candidate activities. Noontime presentations will be recorded and uploaded for remote viewing for those with a disability or family/medical emergency, provided such requests are made in advance. Otherwise, no recordings will be made.

Selection of Successful Candidate

Staff and student input shall be solicited and discussed prior to the final vote.

Voting Rules

Ranking and voting procedures

Ballots shall be provided in sufficient numbers to allow for multiple votes as necessary. SC shall determine in advance voting method to be employed, and propose to the COTW. In the case of ties, discussion shall continue until the tie is broken in a subsequent vote. Ranking for finalists shall be determined by the number of votes received per candidate in the final vote.

Straw Votes

Straw votes are permitted as a means of identifying fruitful avenues of discussion. (See Roberta’s Rules of Order).

Proxy and Absentee Voting

It is recommended that COTW members desiring a proxy or absentee vote arrange to acquaint themselves with the pool of candidates that are relevant to that stage of the process, in line with A - F best practices outlined above.

Fall Committees: 2018-2019
Committee Person Years
Coordinators MA - R.L. Rutsky 2nd year
  MFA - Weimin Zhang 3rd year
  Undergrad - Julian Hoxter 2nd year
  Screenwriting - Julian Hoxter  
  Social Media/Outreach - Daniel Bernardi 2nd year
     
Governance Greta Snider (Chair)  
  Aaron Kerner 2nd year
  Daniel Bernardi 2nd year
  Weimin Zhang  
Curriculum Jenny Lau (Co-Chair)  
  Scott Boswell UGTF (Co-Chair) 2nd year
  Jason Jakaitis UGTF

2nd year

  Elizabeth Ramirez-Soto  
  Katie Morrissey (audit)  
  Laura Green (audit)  
  Undergrad Advising Taskforce (UGTF)  
     
Graduate Hiring Committee R.L. Rutsky (MA Coord)  
  Weimin Zhang (MFA Coord)  
  Britta Sjogren (Director)

 

Retention, Tenure and Promotion Celine Shimizu (Chair) 3rd year
  Steve Choe 2nd year
  Aaron Kerner 2nd year
  Greta Snider 2nd year
  Joe McBride  3rd year
  Daniel Bernardi  
  Pat Jackson (assist-FERP) 3rd year
Assessment Ben Ridgway 2nd year
  Johnny Symons 2nd year
  Katie Morrissey (audit)  
Faculty Leave with Pay Steve Choe 2nd year
  Celine Shimizu 2nd year
     
Scholarship Committee: * Celine Shimizu 2nd year
  Alex Nevill  
     
Search Committee Rotated per bylaws  
2018-2019 Sound/Post-prod Search Johnny Symons (Chair)  
  Martha Gorzycki  
  Steve Choe  
  Celine Shimizu  
  Weimin Zhang  
Ad Hoc Committees: 2018-2019
Committee Person Years
Tech Advisory Production Coordinator  
  Greta Snider 2nd year
  Alex Nevill 2nd year
  R.L. Rutsky 2nd year
  Weimin Zhang  
  Arthur Farkas (T) 2nd year
  Michael Cortina (T)  
Lecturer Hiring Committee R.L. Rutsky 2nd year
  Johnny Symons 3rd year
  Steve Choe 2nd year
Film Finals Selection Panel Alex Nevill 2nd year
  Elizabeth Ramirez-Soto

2nd year

  Laura Green  
  Katie Morrissey  
     
Film Finals Show Presenters

Alex Nevill

 
  Elizabeth Ramirez-Soto  
MA Section Comiittee (Randy Rutsky to recruit)  
     
MFA Selection Committee (Weimin Zhang to recruit)  
     
Undergraduate Club Faculty Liaisons Cinema Collective - Scott Boswell

 

  DKA - Julian Hoxter  
  Animation Society - Ben Ridgway  
Animation Society Faculty Liaison Martha Gorzycki  
     
Junior Faculty Mentors

Johnny Symons - Laura Green

 
  R.L. Rutsky - Katie Morrissey  
Sneak Preview

Jason Jakaitis

 
  Scott Boswell  
  Johnny Symons  
  Laura Green  
  Katie Morrissey  
MFA Revamp Committee (core) Greta Snider  
  Weimin Zhang  
  Scott Boswell  
University and College Committees: 2018-2019
Committee Person Years
Academic Senate N/A  
Baccalaureate Requirements N/A